How to pack and label your parcel,
Quicargo's shipping guide

Packaging tips for parcels

Are you about to prepare your first order with Quicargo? Or have you ever experienced trouble when packing a box in the past? This page is intended to give you some helpful tips for how to package a parcel and where to put the address on the parcel. 

Wether you are shipping parcels or oversized parcels, Quicargo is here to help you to get your goods on the road.

How to pack a parcel - 1

Make sure to always select a box of good quality.

How to pack a parcel - 2

Leave as little empty space as possible and cushion it.

How to pack a parcel - 4

Make use of dividers when sending multiple items like i.e. glasses.

How to pack a parcel - 5

Use qualitative tape to seal your boxes in a safe and secure way.

How to pack a parcel - 3

Seal your boxes with an "H" and cover all edges of the parcel.

How to pack a parcel - 7

For items like rolled paper use triangular tubes.

How to pack a parcel - 6

Use a padded envelope for sending small items and cushioning it.

How to pack a parcel - 9

Please refrain from wrapping your package as a gift.

How to pack a parcel - 10

Do not use damaged boxes, as they will not support your shipment.

How to pack a parcel - 8

Remove all old labels before reusing a box to avoid confusion.

How to pack a parcel - 12

Do not use any material other than cardboard boxes.

How to pack a parcel - 13

Fragile objects need to be packed and labeled correctly.

How to pack a parcel - 11

Avoid circular tubes for rolled paper as this is difficult to handle.

How to label a parcel

When preparing your package box for courier, it is not only important to follow the packaging instructions. There are also a few guidelines regarding the labeling of your boxes. 

By correctly labeling your goods you will ensure that the handling of your goods is conducted appropriately, your cargo meets the required shipping regulations, receivers are able to identify your shipment and that you are complying with safety standards.

Please be aware that incorrect labeling can lead to delays, shipping damage or even loss in the worst case, all resulting in high cost in money and time.

When printing your labels, please make sure that everything is clearly legible and you do not fold the part with the barcode so that the barcode can be properly scanned. You also need to remove all old labels to avoid any mixup in the shipping process. Please do not stick tape over your label.

How to prepare a pallet - 9
How to prepare a pallet - 10

Please check that the recipient’s details are correctly displayed on your shipping label. This includes the following information:

  • Destination country
  • Company name (if applicable)
  • Addressee name
  • Street name and house number
  • Postcode and town/city
  • Telephone number of the addressee
  • Return address


In a next step, you should attach the shipping label to your parcel so that the information is
clearly visible and legible. Using self-adhesive labels to print your labels on will smoothen your shipping process and make things easier for you.

Please note that if you pack 2 or more parcels together, every box needs its own label or else it will not be delivered.

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Why you should pack your pallets accordingly

Poor packaging puts your goods as well as our carriers at risk which is why they are entitled to refuse packaging that does not comply with our packaging standards listed above.

Please note that you are responsible that products arrive safely and do not get damaged unnecessarily.

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Frequently Asked Questions (FAQ)

When sending parcels or oversized parcels you should always use a proper cardboard box. Do not use cloth or any other material as this will not support your goods. Our carriers also have the right to decline to accept boxes packed differently.

Your parcel should be properly labeled. The printed label should be clearly visible and legible. Do not place it under tape or wrapping. It does not matter however on which side of the parcel you put the label.

You can follow Quicargo’s extensive shipping guide for more information and clear instructions on how to pack a box for shipping.

For an easy and quick delivery of your next parcel, first sign up for free on our platform and follow the steps of the order process. After submitting your order entry, you will receive a confirmation email with your ETA, the printable labels as well as information on our payment processes. You can then start packing your boxes and one of our many carriers will pick up your goods on the day you chose in your order. 

Small items are best placed in a box with dividers. If this is not an option, please select a box according to the size of your goods and use enough material to cushion the items. Goods should not be packed loosely or else they will get damaged.

Calculate spot rates or request fixed prices

Use our spot market

A flexible solution for direct or urgent shipping.

✓ Fast and simple
✓ Better service, lower costs
✓ Place a shipment within 1 minute

Get fixed prices

For 10+ pallet shipments per month, requesting a quote is more advantageous

✓ Fixed rates for the whole year
Save up to an additional 20%

✓ Dedicated contact person
Enjoy extra service and smooth communication

✓ IT integration
Work and handle shipments within your own system

Want to learn more about Quicargo? Schedule a free demo with our team!